Keeping things in order is the best hack to get more work done. But, with the many tasks that need our attention daily, it’s challenging to stay on top of everything. 

So, how do you stay on track, completing the most important tasks first? Task management tools!

Personal task management tools help you stay organized, free up your time and keep you on track. But finding the perfect one is often a hassle.

There are dozens of task management tools available online, but not all are suitable for you. Instead of sifting through hundreds of apps to choose one that works for you, we'll do the work!

In this article, we’ll provide you with effective and efficient personal task management tools that easily fit into your life.

Before we dive in, there’s some interchangeable confusion between task and project management. 

Let’s explore that.

What is Personal Task Management?

Personal task management is the process of organizing several aspects of your life. It involves balancing work, leisure, and individual activities. 

On the other hand, project management refers to managing work tasks with an entire team. You could say that tasks are subsets of projects. 

For example, the project is to have a successful week, but one task could be as simple as waking up earlier or making coffee.

The best personal task management softwarecan help you:

• Easily add and organize tasks without too many steps.

• Sort tasks into different and easily recognizable categories - lists, to-dos, projects, etc.

• Not miss deadlines with notifications designed to get your attention.

• Sync across different platforms - most importantly, desktop and mobile.

• Experience the most efficient experience possible.

Note that you’re better off working with PMS tools when managing projects and tasks at work.

So, do these differ from personal task management tools?

What is a PMS Tool?

A PMS (Project Management Software) tool is an app/software that manages the tasks needed to execute projects professionally and successfully. It typically helps to collect, interpret and analyze all information associated with a project. 

When using a PMS tool for work, you can seamlessly integrate planning, designing, resource allocation, scheduling, and decision making, all in one place. 

Read - 7 Best Project Management Software Tools to Use in 2022

The best PMS tools can help you:

• Consolidate tasks, resources, start dates, end dates, etc. 

• Track and collaborate on projects using notifications to stakeholders.

• Improve customer relationship management.

• Maintain a definite view of budgets and financial gain expenses for proper analysis and decision-making.

• Guarantee information security on all levels.

 

Boost your team’s productivity and engagement with Assembly’s customizable project management workflows. Book a demo to learn more about them.

Why Do You Need A Personal Task Management Tool?

There are many reasons why using a personal task management tool is a smart move. But, we’ll sum it up in three benefits:

It Improves Productivity

Being a busy person with multiple tasks makes handling everything with a traditional pen and paper cumbersome. And yes, Excel sheets can also be a nightmare. 

With personal task management tools, you can have an efficient to-do list. These tools typically come with intuitive features that make meeting your deadlines easy. 

You’ll surely be productive when you prioritize daily tasks, receive and act on reminders, and sync your data across devices.

It Can Help Organize and Analyze Goals

Most personal task management tools have an analysis feature. This helps you review your progress, analyze individual tasks, and determine what worked. The point is that you get to see how you can do things better and improve how you get things done.

It Aids Collaboration

In addition to helping with personal goals, these tools are a great way to consolidate information among teams. Everyone can share files, give feedback, and stay in the loop. Real-time task monitoring also ensures that tasks get completed quickly.

Read - The Ultimate Step-By-Step Guide To Effective Project Management

So, how do you know which tool best suits your needs?

Tips for Picking the Best Personal Task Management Tool for You

Before choosing which personal task manager to use, consider the following:

• Is it easy to use? - An excellent personal task management software should be easy to use. You shouldn’t have to watch tutorials to navigate the interface. 

• Does it have a free version or trial period? - It’s always best to try out a task manager app before committing your money. This way, you know exactly what to expect. And, if it’s not the right fit, you can cancel without losing any money.

• Can it integrate effectively? - Using a task manager that integrates well with various apps makes life so much easier, don’t you think?

• Can it track task progress? - A task tracker feature ensures you analyze your progress at the end of the day. 

• Is there customer support? - The best task management tools offer quick customer support when users need help. Nobody likes to be left confused and unattended to. 

• Is it intuitive and flexible? - Getting the most out of your task management app means that you can use it for various projects. If it’s great for personal tasks, can it also be used for professional and school work? 

Finding a personal task management tool that ticks all the boxes above makes all the difference. 

For us, the key is to have a tool that helps you work smarter, not harder. Schedule a time for a quick chat to learn how Assembly can help you stay on track with customizable task management and productivity workflows

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Conclusion

Have you ever heard of app fatigue? Productivity apps might be killing productivity, according to this survey. 

We have many tools that all boast of being the best app to help you stay productive. Most times, they end up creating more steps to completing simple tasks, causing stress and burnout.

If you are constantly overwhelmed with balancing the various aspects of your life, the right personal task management app will help you keep everything on track. And for optimal productivity, you can have task management software to manage work projects. 

Assembly makes it easy to bring teams, tasks, and conversations together. Rediscover key task management tricks that make your workdays run smoother with a quick demo.